RecordBrain Privacy Policy

Last Updated: June 19, 2025

Welcome to RecordBrain. Your privacy is fundamental to us. This Privacy Policy describes how SkilliumUp (hereinafter, "we," "us," or "our") collects, uses, protects, and shares your personal information when you use our mobile application RecordBrain (the "App").

By using our App, you agree to the practices described in this policy.

1. Information We Collect

To provide you with an intelligent and personalized experience, we collect different types of information:

a) Information You Provide Directly:

  • Account Data: When you register, we collect the necessary information for authentication, which generally includes your email address and a username.

  • User Content: The core of RecordBrain is your knowledge. We collect and process the content you upload and create in the App. This content may include:

    • Audio recordings you make directly in the app or import.

    • Links to YouTube videos, from which we extract the transcripts.

    • Links to web pages, from which we extract the text content.

    • Text snippets you copy and paste into the App.

    • PDF and text files you upload for processing.

    • Images you upload to extract their text via OCR.

b) Information Generated Through Your Use of the App:

  • Transcripts: We generate transcripts from your audio, video, and image content.

  • AI Interactions: We store your questions to the chatbot and the generated responses, which are based exclusively on the content within your notebooks.

  • Notes and Summaries: We save the summaries (including podcast-style audio summaries) and notes you create from AI responses or your content.

c) Automatically Collected Technical Information:

  • Usage and Device Data: We may collect information about how you interact with the App, such as the features you use and actions you take, as well as information about your device (model, operating system) to troubleshoot errors and improve the experience.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide and Maintain the Service: Our main purpose is to allow you to organize your knowledge, transcribe content, interact with it via AI, and generate personalized summaries.

  • To Personalize Your Experience: The AI uses the content in your notebooks to provide you with accurate and contextualized answers.

  • To Communicate with You: We may send you important notifications about your account, App updates, or changes to our policies.

  • To Improve the App: We analyze usage information (anonymized and aggregated whenever possible) to understand which features are most useful, optimize the interface, and develop new features.

3. Who We Share Your Information With

Your trust is our priority. We do not sell your personal information. We only share it with technology service providers who help us operate the App, under strict confidentiality agreements.

Our main data sub-processors are:

  • Supabase: Used for user authentication, database management, and the secure storage of your content and vectors.

  • Private Cloud Server (deployed on Railway): Where our critical services, including automations, are hosted to ensure security and control.

  • n8n: The tool that orchestrates business logic and automations that connect the different APIs.

  • Language Models (OpenAI and DeepSeek): We use OpenAI as the primary engine for advanced AI features. Additionally, to offer a sustainable and economical free tier, we integrate the DeepSeek model through the provider OpenRouter, whose servers are located in the United States. Only the content strictly necessary to execute your request (e.g., the text to be summarized or the question asked) is sent.

  • Whisper API: Used to process and transcribe your audio files.

  • Other APIs: We use specific APIs for OCR (image processing), extracting transcripts from YouTube, and extracting content from web pages.

We may also share your information if required by law or to protect our legal rights.

4. Data Security

We take the security of your data very seriously. We implement technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. All critical services are hosted on a private server to maximize security and control.

5. Data Retention

We will retain your personal information as long as your RecordBrain account is active. If you decide to delete your account, we will proceed to delete your information from our systems in accordance with our retention policies and applicable laws.

6. Your Rights

You have the right to access, rectify, or delete your personal information. You can manage much of your content directly from the App. If you wish to exercise other rights or have questions about your information, please contact us.

7. Changes to This Privacy Policy

We may update this policy occasionally to reflect changes in our practices or legislation. We will notify you of any material changes by posting the new policy on this page and, if appropriate, through a notification in the App.

8. Contact

If you have any questions or concerns about this Privacy Policy or your data, please do not hesitate to contact us at:

recordbraincontact@skilliumup.com